Quick Start Guide
Get ShiftFlex up and running for your team in under 10 minutes. Follow the steps below for your role.
Setting Up as a Manager
The Manager is responsible for creating the organization that employees will join. Complete these steps first before inviting anyone.
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1
Download & Sign Up
Download ShiftFlex from Google Play. Tap Create Account, enter your email and a secure password, then verify your email address. You can also sign in with Google for a faster setup. (iOS support coming soon)
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2
Create Your Organization
After signing up, tap Create Organization. Fill in your organization name, select your industry type, choose your timezone, and optionally upload a logo. This creates your organization's workspace in ShiftFlex.
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3
Add Locations
Go to Settings → Locations and add each physical work location. Provide a name and address — ShiftFlex uses this for GPS check-in validation within a 100m radius of the location.
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4
Create Roles & Skills
Navigate to Settings → Skills to define the skills required for shifts (e.g. "Forklift Operator", "Barista", "Security Certified"). These are used to match employees to shifts they are qualified for.
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5
Invite Your Team
Go to Team → Invitations. Enter the email addresses of your team members and hit Send Invitations. Each person will receive a secure link. Alternatively, share your organization's invite code directly.
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6
Post Your First Shift
Tap Shifts → Create Shift, set the date, start/end time, location, role, and pay rate. Optionally add a surge bonus or required skills. Tap Preview then Post Shift — your team will be notified immediately.
If you run the same shifts regularly, save a shift as a template. Next time, just select the template and adjust the date — no re-entering details. See Shift Templates.
Joining as an Employee
If you've received an invite from your manager, follow these steps to get started.
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1
Download ShiftFlex
Download from Google Play (Android). It's free. (iOS support coming soon)
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2
Accept Your Invitation
Open the invitation email from your manager and tap the Accept Invitation link. It will open ShiftFlex and automatically link you to your organization. If you have a code, go to Join Organization on the sign-up screen and enter it manually.
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3
Complete Your Profile
Add your phone number, upload a profile photo, and (if required) add any certifications or documents your manager needs to verify before you can claim certain shifts.
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4
Set Your Availability
Go to Profile → Availability and mark which days and times you are generally available. Managers take this into account when auto-scheduling or assigning shifts.
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5
Claim Your First Shift
Open the Shifts tab to see the marketplace. Browse available shifts, tap one to view details, then tap Claim Shift. You'll be notified if you need specific skills or if you're approaching your weekly hour limit.
ShiftFlex requires GPS location access to check in to a shift. Make sure to grant location permission when prompted. You must be within 100m of your work location to check in.
Download the App
ShiftFlex is available on both major platforms. Download the app to get started.
- Android: Search "ShiftFlex" on Google Play, or tap Download on our website.
Minimum required version: Android 8+.
Frequently Asked Questions
How long does it take to set up ShiftFlex?
Most organizations are fully set up in under 10 minutes. Creating an organization, setting your timezone and locations, and inviting your first employees typically takes 5–10 minutes. The onboarding wizard guides you through each step.
Do employees need to create an account before joining?
No. Employees receive an invite link or code from their manager. They download the ShiftFlex app, enter the code, and their profile is created automatically within the organization — no pre-registration required.
What do I need to start the 14-day free trial?
Just download the app on Android. No credit card is required to start the free trial. You get full access to all features for 14 days. At the end of the trial, you choose a plan to continue.