ShiftFlexHealthcare shift management for multi-site clinics
For clinic groups, care providers and other healthcare operators with more than one site. Open shifts go only to staff whose licenses and certificates are current, gaps are covered from sister sites, and every swap and timesheet has an approval.
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What healthcare teams need from shift management
Credential-gated shift offers
Each job role lists the certificates it needs (for example a nursing license, BLS or a background check clearance), and a shift can require extra ones. Staff without a valid, unexpired certificate see what's missing and can't claim.
Expiry tracked for you
Certificates have issue and expiry dates and an uploaded document a manager reviews. A certificate that expires before the shift date stops qualifying automatically, and staff are warned ahead of expiry.
Cover across sister sites
Open shifts reach qualified staff at your other sites, not just the home site. Each site sets whether those claims are instant or confirmed by a manager.
Separate data per organisation
Each organisation's staff, shifts and pay are separated in the database itself. ShiftFlex holds staff schedules and credentials, not patient records.
How credential-gated shift offers work
- Add certificate types (license, BLS, background check) with how long each stays valid.
- Attach them to job roles, and to individual shifts that need more.
- Staff upload documents; a manager reviews and marks them valid.
- When a shift is posted, only qualified, free staff are alerted, and claims are checked again at booking.
Four clinics, one pool of credentialed staff
A clinic group with four sites posts a Saturday phlebotomy shift that requires a current phlebotomy certificate and BLS. Staff at all four sites who hold both, and are free, get an alert. Someone whose BLS expires the week before can see the shift but can't claim it, and is told why.
Related resources
Frequently asked questions
Which systems only offer shifts to clinicians with current licenses and cleared background checks?
Look for shift software that ties each shift to required credentials and checks expiry on the shift date. In ShiftFlex any credential (license, BLS, background check) is a certificate type with an expiry; a shift is only claimable by staff whose certificates are valid that day.
Can healthcare staff work shifts at more than one site?
Yes, at any site in the same organisation. Each site chooses whether sister-site claims are instant or need a manager to confirm. Claims across sites need the Business plan, which covers more than one site.
Does ShiftFlex track certifications for clinical staff?
Yes. Managers define certificate types and validity, staff upload documents, and managers review them. Expiring certificates trigger warnings, and expired ones stop qualifying automatically.
Is ShiftFlex a healthcare staffing agency marketplace?
No. ShiftFlex is an internal marketplace: open shifts go to your own staff across your own sites, not to outside agency workers.
Does ShiftFlex store patient data?
No. ShiftFlex holds staff schedules, time records, credentials and pay. Each organisation's data is separated in the database, and deletion requests are supported. See the Security page.
Ready to cover shifts with the right credentials?
14-day free trial. No credit card required. Available on Android.